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seeddms-code/CHANGELOG
Uwe Steinmann 67474d1d88 Merge branch 'seeddms-4.3.x' into seeddms-5.0.x
2016-05-30 11:16:52 +02:00

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Changes in version 5.0.4
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- merged changes from 4.3.27
- much better dependency checking for extensions, turn off extensions which
do not match seeddms version dependency
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Changes in version 5.0.3
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- merged changes from 4.3.26
- fix ldap authentification
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Changes in version 5.0.2
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- merged changes from 4.3.25
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Changes in version 5.0.1
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- merged changes from 4.3.24
- fixed sending test mail
- fixed sending password forgotten mail
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Changes in version 5.0.0
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- support for customer extensions
- smtp authentification
- add .xml to online file types by default
- add home folder for users
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Changes in version 4.3.27
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- check for minimum number of attribute values for each attribute type
- fix selection of imported folder in ImportFS
- file from drop folder can be removed after successful upload
- remove preview images when document or document content is removed (Closes #262)
- add clear cache operation in admin tools
- fix strict standard error in SeedDMS_Lucene (Closes #263)
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Changes in version 4.3.26
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- move some left over javascript from html code into application.js (Closes #253)
- take out last empty line from view/bootstrap/class.Search.php which causes a
header to be send to early (Closes: #252, #254)
- regular users with sufficient access rights may remove documents via webdav
- fix error in utils/indexer.php when new documents were indexed
- set url in approval request email after reviewing a document (Closes #259)
- inform groups and users watching a new document too (Closes #260)
- use bootstrap theme for all steps in install tool
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Changes in version 4.3.25
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- much more consistent drag & drop
- various translation updates
- take out file deletion because it was not (and probabbly never has been) useful
- send notification if folder is deleted by ajax call
- add page ImportFS for mass importing files from drop folder
- add initial version for editing text files online
- further pages with content security policy turned on
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Changes in version 4.3.24
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- fixed possible XSS attack in user substitution
- users can have mor than one mandatory workflow, in that case the user can select one
- completed MyDocuments page for advanced workflows
- guest user can be automatically logged in
- get/set custom attributes by webdav, better handling of different attribute types
- default search method can be set (fulltext, database)
- further pages with content security policy turned on
- various translation updates
- check for document expiration when showing search result and folder content
- more rest api functions
- do not send notification mails to disabled users
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Changes in version 4.3.23
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- send notification if document is delete to those users watching the folder
- fix editing of customer attributes of type checkbox
- disallowed read access for a group didn't prevent the users from being selected
as a reviewer/approver
- move the last bits of plain sql code from op/*.php into the core
- group manager uses ajax like user manager
- start to enforce content security policy
- fixed possible XSS attack in user manager
- ldap search can be filtered (Thanks to Tobias for the patch)
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Changes in version 4.3.22
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- fix lots of HTTP-Headers in op.Ajax.php (Closes: #233)
- Timeline will be updated by ajax call, clicking on an item in the timeline
will output some document information
- Timeline now ends at end of the last day. Previously this day wasn't included
- new attribute type 'date'
- all dates are now in format 'yyyy-mm-dd'
- fix fatal error when requesting new password
- send emails to reviewers/approvers if new document or version was uploaded
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Changes in version 4.3.21
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- fix sql statement when searching for attributes (SeedDMS_Core, Closes: 227)
- show preview images file list of drop folder
- add timeline for single document and all documents in a given period
of time
- ensure dates in database are localtime, even if sqlite3 is used
- fix document and page count in fulltext search
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Changes in version 4.3.20
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- fix setting expire date when editing a document (Closes: #225)
- MyDocumets: list only documents to approve which have passed review
- show preview image in Review/Approval summary
- timeout for external commands for creating fulltext index can be set
- add translations for korean, croation, ukrainian
- file can be submitted with approval/review
- alternative full text search engine without dependency on Zend
- much faster user manager
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Changes in version 4.3.19
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- end date in search form actually ends at the end of the day
- allow context sensitive help
- document chooser shows docs in root folder again
- fixed regression from 4.3.18. Documents can not be approved if
review is still pending
- polish page for document version details, add review/approval log
- take out remaining link to old version info file
- new configuration parameter for overriding the mimetype delivered
by the browser (Closes #195)
- new option -c to force recreation of index (Closes #219)
- username can be passed to utils/adddoc.php (Closes #214)
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Changes in version 4.3.18
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- utils/indexer.php uses propper converter settings
- search result can be restricted to folders or documents only
- documents still in review can still be reviewed even if the workflow
mode changes to traditional_only_approval
- approvals can be submitted, even if document was released/rejected
- check for duplicate content on document/folder check page
- open tab on ViewDocument page as specified in URL
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Changes in version 4.3.17
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- when adding a document, notifications can be specified
- send mail to those users and groups next in the workflow after adding
a document or a new version (previously mails were only send when a
transition was triggered)
- clean workflow log when deleting a document version.
- programms for indexing are actually used (Bug #137)
- fix take over of reviewers/approvers from previos version
- fix calculation of quota in user list
- do not show hidden users in select box of search form
- notifier can be set when new document is uploaded
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Changes in version 4.3.16
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- propperly take new workflow mode 'traditional without review' into
account
- fix bug in calculating pages for page browser
- updated italian and german translation
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Changes in version 4.3.15
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- ѕend notification to users if they are required to take action
in the next workflow transition
- escape quotes in workflow graph (javascript threw an error if usernames
contains quotes)
- fix installation issue on MS Windows
- propperly escape quotes in strings to confirm deletion when clicking
on the delete icon in the folder/document list (Bug #189, #204)
- new language turkish
- SeedDMS_Core_DMS::getAllUsers() returns now previously missing
language and theme of user
- fix setting a group notification only (Bug #201)
- old cached preview images will be replaced with a new version
- reviewers and approvers can be taken over from the previous version
- disabling clipboard will disable all clipboard functions not just
the clipboard area on the ViewFolder page
- if a user substitution was done, it will be done in the restapi too
- doSearch() in restapi applies the limit after filtering the hits
by access rights. This slows down search, but at least returns a
result set in cases where the user has access to very few documents only.
- workflow mode can be set to traditional without review process
- add bulgarian translation
- propperly obey permissions of documents and folders in search result
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Changes in version 4.3.14
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- add missing start in transaction in SeedDMS_Core_Folder::remove()
- pass access object to view in out.ReviewDocument.php (Bug #191)
- unset expiration date works again
- complete revised italian translate (Thanks to Diego Fiorani)
- preset expiration date for documents in settings
- fix checking for subfolders when moving folder (Bug #194)
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Changes in version 4.3.13
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- more error fixes when searching for attributes
- fix saving multi value attributes without a maximum number of values
- webdav sets propper modification time
- add button to select all log files for removal
- deleted folders and documents on the clipboard don't crash seeddms anymore
when moving into a different folder (Bug #186)
- Download of documents whose content is gone will not be possible anymore
(Bug #185)
- allow user to access a locked document via webdav if he/she is the owner
of that document
- saving a document via webdav will not in any case create a new version
anymore. If the user and mimetype hasn't changed the content is just
replaced.
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Changes in version 4.3.12
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- log each operation in op/op.Ajax.php
- fix another error when search for multi value attributes of folders
- do not use strptime anymore (Bug #129)
- fix specfying port for database in hostname (Bug #173)
- propperly check for min/max values of attributes
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Changes in version 4.3.11
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- translation updates
- password expiration can be set to 'never'
- fixed saving multi value attributes
- do not close browser window anymore when keywords are chosen (Bug #141)
- fix almost unrestricted fast upload (Bug #175)
- no more php warning on Workflow summary page (Bug #177)
- various bug fixes in saving and searching for multi value attributes
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Changes in version 4.3.10
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- various bug fixes (e.g. Bug #171, #165)
- translation updates
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Changes in version 4.3.9
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- fix another encoding error when creating/updating full text index (Bug #83)
- renew time limit during indexing documents
- new file selection input when uploading files
- top navigation uses full width of screen (Bug #157)
- replace dskspace() with platform independend version (Bug #156)
- much better handling of quotas
- add list of users in admin menu
- delete inactive sessions after configured cookie lifetime or 1 week if
cookie lifetime is set to 0
- add more information on user list page
- admins can edit their account details even if 'self edit' is turned off
- consistent handling of document locking
- op/op.ViewOnline.php returns the latest version if version<1
- delete document/folder with ajax call when clicking on cross-icon in
document list (ViewFolder and Search)
- critical ajax calls require form token to be set
- fix drag and drop from clipboard
- much improved document handling
- list mandatory approvers/reviewers on AddDocument and UpdateDocument page (Bug #154)
₋ search in attributes of folders, reorganize search form, do not search
unless a search criteria is given
- fix document selection on ManageNotify page
- add file upload via Drag&Drop
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Changes in version 4.3.8
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- fix error in xml dump (Bug #114)
- all folders with documenst/subfolders in document chooser can be
opened (Bug #136)
- fix error in command line indexer, now uses converters in settings.xml (Bug #137)
- more condensed output of full text info page
- use settings for enable theme and language selector in profile (Bug #142)
- restrict number of items in pager on search result page
- іssue error if end date is before start when adding an event (Bug #146)
- blank categories and keywords cannot be saved anymore (Bug #148)
- add missing error msg in attribute editor (Bug #149)
- better user feedback after reseting password (Bug #139)
- add page with statistical data (pie charts)
- add mode for showing missing translations (turned off by default)
- better checking of posted parameters in op/op.EditDocument.php (Bug #150)
- fix login as guest by clicking on 'Login as guest' link (Bug #152)
- add check for new version on version info page
- preview images are always as wide as configured in the settings (Bug #153, #124)
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Changes in version 4.3.7
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- fix some vulnerabilities discovered by Steven Seeley
- fix javascript error when clicking on folder in document chooser (Bug #135)
- always sort folders/documents in sequence chooser by sequence
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Changes in version 4.3.6
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- fix mandatory reviewer/approver, if it is the owner or an administrator
- fix wrong sort order in second level of folder tree
- add missing translation (Bug #130)
- update of russion translation (Bug #131)
- turn off http only cookies if large file upload is turned on (Bug #132)
- list documents having a link to the current document
- preview image sizes can be set in configuration (Bug #124)
- show missing link to document in list of approvals
- update of document version detail page
- fix link to folder in clipboard shown in menu (Bug #123)
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Changes in version 4.3.5
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- fix setting of order by sequence in configuration (Bug #127)
- fix ordering by sequence in folder listing
- list mandatory approvers/reviewers without access on document
- login failures will actually increment the failure counter of the user
- fix error when doing operations on root folder and notification is
turned on (Bug #128)
- renew session timeout on each click unless cookie lifetime is set to 0
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Changes in version 4.3.4
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- clean up and test ldap authentication code
- fix handling of multivalue attributes
- use same ordering in tree as in list view (Bug #121)
- add missing parenthesis in version file (Bug #100)
- add missing file views/bootstrap/class.RemoveFolderFileѕ.php (Bug #101)
- unlinked documents/folders can be moved into root folder
- take out debug echo statement (Bug #125)
- fix some errors in notification mails
- fix some security holes (found by Craig Arendt, Stratum Security)
- add initial version of REST api
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Changes in version 4.3.3
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- theme and language selector can be turned off (Bug #109)
turning off the language selector will also turn it off on the login page
- default method for sorting folders and documents can be set (#112)
- port of database can be set behind hostname (separated by colon)
- fix minor compatibility errors in database table creation
- fix some php warnings when php 5.5.x is used (Bug #119)
- strip slashes from _GET, _POST, _COOKIE, _REQUEST if magic quotes is
turned on
- use From address from smtp settings when sending mails
- major translation update
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Changes in version 4.3.2
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- fix approval of documents by group if owner of document is member of group
- make jumploader work with java 1.7
- turning of the language selector will no longer turn off user substitution
- use PATH_SEPARATOR and DIRECTORY_SEPARATOR when checking the include path
for files
- check if target folder is a child of the current folder when moving folders
- fix missing documents in tree of document choser (Bug #105)
- add another folder/document check
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Changes in version 4.3.1
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- translates strings (Bug #86, #87, #88, #90)
- add icon for rar files (Bug #85)
- webdav: PROPFIND returns only released documents (just like GET did already)
- folder tree can be completely expanded again if set in configuration
- add missing div to header and fix folding of main menu
- consistent implementation of approval/release of document owner
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Changes in version 4.3.0
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- create preview images for attachted document files
- expiration date cannot be set for the version as indicated by the gui.
Even in the past it was set for the document, but this was not clear
for the user.
- reorganization of ViewDocument page
- maximum execution time of php scripts can be set in the settings and
is now actually used.
- replaced folder tree view with a tree based on jquery which loads subfolders
on demand
- attribute value must match regular expression if given (Bug #49)
- show more information about attributes in attribute manager
- set url in notification mail after document review (Bug #56)
- new configuration setting specifying a list of user ids that cannot be deleted
- fix output of breadcrumbs on some pages (Bug #55)
- do not take document comment for version if version comment is empty.
The user must explicitly force it.
- combine full text and database search in one form, filtering search result
by document status or category will no longer return folders
- update of translation for zh_CN, fr_FR, sv_SE, es_ES
- added new language arabic (Egypt) (Bug #63)
- turn on foreign key constraints for sqlite3 databases
- update to bootstrap 2.3.2
- better checking of valid search term for fulltext search (Bug #61)
- moving several documents/folders at a time (Bug #64)
- set encoding of terms when adding document to full text index (Bug #66)
- droped support for myisam database engine
- add support for connecting to ldap servers without anonymous bind
- if a user has a mandatory workflow, don't allow him/her to set a workflow
on insert/update of a document
- fixed calculation of password strength when simple password strength
is set and user data is saved (Bug #69)
- better handling of invalid query terms in full text search.
- check for minimum php version 5.2.0 in install tool (Bug #74)
- fix missing url params of paginator in search result
- fix missing email header in password forgotten mail (Bug #81)
- use POST request for password strength checking
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Changes in version 4.2.2
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- admin can be set as reviewer/approver again and do the review/approval
- fixed minor layout problem in folder tree (Bug #51)
- close folder choose dialog when folder is selected (Bug #52)
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Changes in version 4.2.1
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- fixing jumploader upload, added missing file for uploading attachments
- various improvements of user interface
- fixed bug when adding individual approver (Core)
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Changes in version 4.2.0
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- sqlite3 database can be updated
- use awesome font for icons
- currently logged in user can be changed temporarily if being admin
- count documents/folders recursively for output in folder list (Bug #43)
- remove multiple log files at once (Bug #35)
- return to same tab on LogManagement page as before removing a log
file (Bug #30)
- new bootstrap datepicker with localization (Bug #36)
- users can be assigned to a group when edited or added (Bug #39)
- place a message on ViewDocument page if the document needs an action
in the workflow (Bug #4)
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Changes in version 4.1.3
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- fixed setting document link (no more PHP fatal error)
- fixed typo in variable name which cause a PHP warning when sending the
notification mail after updating a folder comment
- fixed code to determine required approver and reviewer
- fixed wrong language setting in installer (Bug #45)
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Changes in version 4.1.2
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- set propper internal folder path of sub folders after moving a folder
to a new place
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Changes in version 4.1.1
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- fixed update of folders (no more php error)
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Changes in version 4.1.0
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- minor fixeѕ in german help file (Bug #27)
- fixed various php warnings and errors due to strict error checking
- database update from 3.4.x to 4.0.x doesn't issue an error anymore (Bug #26)
- new configuration variables to enable owner and logged in user to
review and approve documents
- global menu will be turned in a drop down menu if screen width decreases
- overall better support for mobile devices with small screens
- reworked notification system: notification will be send in the language
of the receiver.
- fixed multiple file upload (Bug #40)
- use bootstrap icons in folder tree
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Changes in version 4.0.0
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- completely new user interface based on bootstrap
- quota support on user basis
- support for sqlite3
- added pdo database abstraction as an alternative to adodb, pdo is not the default
- search by expiration date
- completely new and much more powerful workflow engine
- language can be switched at any time
- check for duplicate document names in a folder
- document/folder chooser allows to search
- added clipboard and drag&drop for moving documents
- show used disk space of a document and all files of a user
- show access rights and id for folders and documents on info page (admin only)
- added checksum to document versions
- webdav: saving an identical document several times will not create new versions but just update the modification time
- check and cancel upload if a new version of a document is identical to the last one
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Changes in version 3.4.3
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- fixed saving of multiple values field for attribute definitions
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Changes in version 3.4.2
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- fixed database update script (second trial)
- fixed jumploader upload
- updated dutch language file
- fixed list on MyDocuments page
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Changes in version 3.4.1
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- fixed database update script
- check if full text index is available before added new document
- minor translation settings
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Changes in version 3.4.0
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- check for password strength
- passwords can expire after a given number of days
- prevent passwords from being reused
- user can be disabled after n login failures
- added autocompletion to document chooser
- do not list documents in search result which cannot be accessed by the user
- more database constraints and transaction management
- documents, folders and document content can have user defined attributes
- update of swedish language (Thanks to Thorsten M.)
- update of french language (Thanks to Yves)
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Changes in version 3.3.11
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- fixed output of status in full text search result
- do not allow to insert categories with an empty name
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Changes in version 3.3.10
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- fixed stupid error in addDocumentCategory
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Changes in version 3.3.9
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- more security fixes for preventing XSS
- minor fix in spanish translation
- do not show document on mydocuments page twice
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Changes in version 3.3.8
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- more security fixes for preventing CSRF, XSS and sql injection attacks
- fixed search for special chars (e.g. german umlaute) in fulltext search
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Changes in version 3.3.7
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- major security update which fixeѕ lots of possible XSS and CSRF attacks
- comment is no longer needed when adding a user, email is now required (this
time it is really changed)
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Changes in version 3.3.6
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- fixed deletion of files over WebDAV for some clients
- updated russian language
- comment is no longer needed when adding a user, email is now required
- added debug mode in DBAccess class
- list of users/groups on 'Edit Access' page does not contain users/groups
which are already on the acl
- if a document/folder has access rights based on a group, then the highest
access right will be used (not the one first assigned)
- added configuration of path to stop words file
- fixed creation of database dump file
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Changes in version 3.3.5
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- extend the php include path with ADOdb path much earlier. This fixeѕ
problems with Log.php if installed in the same as ADOdb.
--------------------------------------------------------------------------------
Changes in version 3.3.4
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- fixed another issue of incorrect document access if masDirID != 0
- updated README
- use common way to check for configuration file
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Changes in version 3.3.3
--------------------------------------------------------------------------------
- fixed incorrect document access if masDirID != 0
- added swedish translation (thanks to Thorsten Michelfelder)
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Changes in version 3.3.2
--------------------------------------------------------------------------------
- minor bugfixes
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Changes in version 3.3.1
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- added missing check for access right in webdav server
- update.sql creates table tblUserPasswordRequest
- minor changes in language files
- fixed link to login page on password forgotten page
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Changes in version 3.3.0
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- all data is saved into the database without prior modification
- smoother installation process with less manual interaction
- support multi level content directory to overcome the limitations of recent
filesystems
- better approval/review workflow
- do not allow any operation on a document if is locked (unless you are the
owner)
- searching for folders (run the new consistency check function!)
- initial consistency check of database with repair function
- group managers are allowed to remove and delete users from their group
- withdraw rights from a group if the group access is set to none
- added password forgotten function
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Changes in version 3.2.2
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- fixed unallowed access on documents and folders
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Changes in version 3.2.1
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- large file upload with jumploader can be turned off
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Changes in version 3.2.0
--------------------------------------------------------------------------------
- select keywords from list in advanced search form
- support for full text index lucene
- much better support for uploading several files at once and huge files
- put configuration into xml file
- added installation script
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Changes in version 3.0.1
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- Fixed license in package.xml
- Removed some php short tags
- updated czech translation (Thanks to Radek Žufan Tichý <silent.cz@gmail.com>)
- do not ask for a filename if _strictFormCheck is set to false
- do not erase file selection fields if a new document is added
- fixed problems with expiry system
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Changes in version 3.0.0
--------------------------------------------------------------------------------
Major reorganisation of code
Split LetoDMS into a core module, webdav server, and the known web application
--------------------------------------------------------------------------------
Changes in version 2.0.1
--------------------------------------------------------------------------------
ADDED A GRAPHIC LOGO
The user can personalize it changing the image in styles/logo.png
Reviewed the style to accomplish with the logo
New settings' flag "_expandFolderTree" to start with the navigation tree
hidden, expanded or expanded at the first level
The tree status (hide/show) will be preserved through folder actions
The witdh of open/closed tree can be defined using CSS (in "clean" CSS style
"tree-open" and "tree-closed" )
DIFFERENT COMMENTS FOR DOCUMENT AND VERSION
Creating a document user can insert a different comment for version and for
entire document. If the version comment is leaved empty the document comment
will be used for both
Added a warning about the maximum upload file size in the upload pages
(add document and add files). The size is a server setting and does not depend
by letoDMS
Better allignment in the view document page (Thanks to alekseyn). Better
allignment in the view document version page.
Note: the allignement is simply suggested setting width in table columns, thus
can be modified by very long strings.
Now checking none between keywords,name and comment in search form means
searching all. That's a more logical way (same as behaviour of status checks)
Added a settings var for default calendar view (week,month or year)
Simplified the "Related documents" table: now the public yes/no is visible
only to the user tha can edit it
Removed a small bug with calendar function inclusion (thanks to c8900219)
Bugfixed the control of empty document names (thanks to turkeburgr)
Fixed a compatiblity bug in log management page (removed the unused readlink function)
Restyled the warnings appearance in clean style
Fixed a bug with empty vars on user management
Fixed a small bug when trying to download deleted files from folder view
Fixed a smal bug with logging on version removing (Thanks to larppaxyz)
Reviewed print css according to folder tree and logo
In print view the status was hide by css. Fixed
EXPERIMENTAL: review the LDAP autentication by Doudoux. The old code is leaved
commented in op.Login.php and in inc.Settings.php.
the submit review/approval has moved in the reviewer/approvers list
--------------------------------------------------------------------------------
Changes in version 2.0.0
--------------------------------------------------------------------------------
ADDED MULTIPLE DOCUMENT INCLUSION
in "Add document" page there's a new switch to add multiple files
for every file a new document will be created in the folder
the size limit depends on server settings
if multiple file are added:
- the file name is used to name the document
- expiration, reviewers, approvers, comment, etc will be the same for every
document
ADDED HUMAN-READABLE OPTION ON ARCHIVE CREATION:
with a flag in the "archive creation" tool the archive can be created using
DMS paths and original file names. The archive contains only the last version
of every file. Clearly a human readable archive cannot be used to restore a
server backup but they are handyer for external uses.
ADDED A SIDEBAR WITH TREE VIEW on the folder browsing
the feature is optional an there's a new settings flag
var $_enableFolderTree = true;
The sidebar shows only folders (a complete tree wich includes document would be
very heavy on most installation)
ADDED A SHARED CALENDAR for DMS users
- there'a new menu item ("calendar") to access the calendar
- the starting view is current week
- calendar has 3 view : year, month and week
- every event has start/end time (only date), user, creation and date, name and comment
- no hour/minute management (is not intent as personal/daily calendar)
- events can be added and viewed by everyone (are public)
- the event can be edit and delete by the user who insert it or by administrators
- the feature is optional (can be deactivated in inc.Settings)
ADDED A SIMPLE DB DUMP UTILITY in the Admin-Tools/Backup tools
- the feature should complete the backup utilities toolkit
- THE DB DUMP IS EXPERIMENTAL AND MUST BE TESTED WITH YOUR DB
- The created will require an empty existing db to restore data (content only)
IMPROVED THE DOCUMENT SEARCH FOR DOCUMENT STATUS
now one can search all document rejected, expired, obsolete, ecc.
reordered and restyled search form and result list
Beautyfied e-mail messages
The document expiration date (if any) is now showed near the status
lined up the reviewer approvers table in view document and document details
fixed a bug with group notify list administration
reverse alphabetical order (newer first) for log list, backup list, dump list
minor bugfix in versioning file creation/notification list editing
added confirmation page for user/group deletion
improve some log lines in user/group management
minor bugfix in myDocuments view
Now when editing a user the password can be leaved unchanged
(if nothing is inserted the password will not be changed)
Completed (not translated) some languages files
fixed some bug with user deletion (there were some tables not updated)
Fixed a bug with the time picker
improved the folder chooser dialog
Now the "view on line" works regardless to the case of the extension string
(the extension can be upper, lower or mixed case)
Same bugfix for the icon used in folder/document view
Removed the javascript hide/show for reviewers/approvers list (buggy with some browser)
Resolved a bug with hidden user flag
Improved the log view page
Reordered document action casistics (lock/unlock, permissiones, ecc.)
Removed the js source folder and file (not used)
Added new features description to the on-line help
On update operation the mandatory users/reviwers where not used: fixed
Bugfix again on View online function
Bugfix in personal keyword list editing
Removed a lot of php notice (viable only on some servers with php Notice enabled)
Removed a bug with direcotry creation and safe_mod activated
Reordered the theme folders
Fixed a not define accessmode in document chooser
--------------------------------------------------------------------------------
Changes in version 1.9
--------------------------------------------------------------------------------
This is a first major release with a lot of changes, then some new features
can contain new bugs. The DB require a small change: update.sql is included
in the folder UPDATE-v1.9
ADDED THE MANDATORY REVIEWERS AND APPROVERS LIST (per user):
Administrator can associate to every user one or more users as mandatory
reviewer/approver. Every document inserted by that user will be forced
to be reviewed/approved by the users in that list. Note that if document is
not readable by the mandatory approver/reviewer then the appoval/review
will not be required (for example will not be required for private documents).
ADDED A LOGGING SYSTEM:
- works with plain files
- administrator tools includes a page to view/download/delete log files
- log files are rotated with a time parameter in settings ($_logFileRotation)
The logging system is an experimental feature and must be carefully tested in
large multiuser environments. There are two new parameters in inc.Settings to enable.
USERS CAN NOW BE HIDDEN FROM USERS LISTS viewed by all (there's a "hide" checkbox in user manager page)
this function works with the "user view" list shown to all users
clearly if "$_enableUsersView = false" in configuration the option is useless
Restyled and improve the notify management:
- the new personal administration is included in "myAccount" menu of every user
- ADDED RECURSIVE INCLUSION (folder with all subfolders and/or all documents)
Viewonline now works (but should be tested again with different platforms)
Owner of a document is now emailed if someone else rename/move/update the document
When a document is reviewed/approved the mail is now correclty sent to the
document updater (the user who update the version) not necessarly to the owner.
ADDED SWITCH BETWEEN ALPHABETICAL OR ORIGINAL ORDER in the folder view
clicking on the "name" column header
The archive includes an older version of adodb working with MySQL-4
The downloadable text file with versioning infos is now updated immediatly before download
Bugfixed the create_table.sql
Removed a bug in english language file
Removed last references to the old name "myDMS"
Restyled and improved the "backup tools" page
Bugfixed the datechooser (was limited to 2010)
ADDED THE EDITABLE "MANAGER" FLAG TO GROUP MEMBER
now one (or more) user can be flagged as "manager" group member
Currently group notification are editable only by group managers
but the flag will be required for future use
IMPROVED THE GROUP/USER MANAGEMENT PAGES
- operation are ordered in a more clear way
- the "add new" operation uses the hide/show javascript
- now the page refresh immediatly when new data are saved
Restyled and improve the "edit access permission" pages
Improved the keyword category editing
- operation are ordered in a more clear way
- the "add new" operation uses the hide/show javascript
- now the page refresh immediatly when new data are saved
- the keyword category operation has been removed from administration
personal account menu (the operation has gone in administration tool's menu
because administrator edits the global keywords categories)
Improved Keword chooser
Added quick installation instruction on the README file
THE USER IMAGES ARE NOW OPTIONAL (the implementation is poor and doesn't work
on every system, then can be disabled)
-------------------------------------------------------------------
Changes in version 1.8.3
-------------------------------------------------------------------
Improved portuguese (thanks to Pedro.broggini), slovak (thanks to deb00t) and
german (thanks to Vault) languages translations.
Resolved some minor bugs (undefined variables) in inc.Class document and inc.ClassUI
Bugfixed UPDATE script - added update instruction in README file
Resolved a bug on ViewOnline feature (thanks to doudoux)
-------------------------------------------------------------------
Changes in version 1.8.2
-------------------------------------------------------------------
The link in revision/approval request email now is for the ViewDocument
Fix a bug in big backup file creation
Review ad reorganized the ViewFolder page: removed Reviewers/Approvers
list and added directory contents (file and subfolder count) and comments
Added directory dimension and content in out.Statistics
Now thwe initial version number of a new document can be set (you can
start a document with a version > 1)
Some mail are corrected
The various input field has been enlarged (using clean style)
-------------------------------------------------------------------
Changes in version 1.8.1
-------------------------------------------------------------------
REDESIGNED THE ORGANIZATION OF DATA FOLDER
Now the data folder (where files are located) has a more efficient organization:
data_dir / id / version.filetype
This scheme makes backups much more intuitive (the folder name corresponds
to the id of the document, all versions and attached files
are in the same folder.
- Removed no longer needed tdbDirPath and tdlPathList
- Removed no longer needed free path lookup functions
- Modified sql create_tables.sql for changes to the DB in accordance with the new organization
WARNING: This change makes the version incompatible with existing archives/DB
but is required by the all thennew features (read ahead)
The "UPDATE" folder contais two script for updating existing installations
To update an existing archive:
- Backup all (including DB)
- Install the new DMS version
- Install the "UPDATE" folder containing two files update.php and update.sql
- Log in as administrator
- Manually invoke the script (http://indirizzo/UPDATE/update.php
- Remove the folder "UPDATE"
If everything works well the old content has ben renamed "old" and can be removed (eg via ftp)
ADDITIONAL FILES
Added the ability to upload additional files associated to a document (as attachments)
these files are not versioned and are designed as accessories to the document
(Eg the PDF version or reductions in the image). The files are associated with
the document, not to version.
NOTE: To add attachments the user must have write permission on the document
The attachment can be removed by the user who added it or having total permissions
BACKUP
Added some useful tools for backing up files and folders (real files, not the DB).
Especially useful for working with entire folders which, being virtual,
can not easily be backupped via ftp.
There are three operations designed to be eventually applied in sequence.
Data Backup versioning:
Create for each document in a DMS folder a file containing the main versioning informations
This allows you to make backup copies of which also contain information from the DB.
This is meant to be performed before the creation of an archive,
After creating the file versioning file can be viewed from out.ViewDocument
Creating Archives:
Creates a tar.gz file containing all files related to a specific
DMS folder. The file is created in settings->_contentDir
The file is constructed so that it can be unpacked again in the settings->_contentDir
to restore removed files. In the page is presented the list of existing backup files
which you can downloaded or delete
Deleting files:
you can delete from the server all the files related to a specific
DMS folder and all its subfolders. By doing this you can
free space on the server without removing the version information
saved in the database that will be available for regular consultation.
Having a backup deleted files can easily be restored when needed.
All backups operations can be performed on the entire archive or only on a DMS folder.
All backups operations are accessible only to administrators.
OTHER FEATURES
Added the possibility to change a approval/review already done.
The editing is possible at any moment only to the user who made it.
The time is retained (so you can understand subsequent amendments).
The document status is updated automatically following a change.
The editing is only possible on the latest version of the document.
If a document expire date is set editing is only possible within that time
Added delete_all_contents script. Cleaning DB tool for test use
Proper content of some e-mail
Added general information to the statistic page:
- No. of documents
- No. of folders
- No. of files in every document
- Number of total files
- Total size of the archive
Fixed the view of system notify list
The comments related to the update opration (versione comment) are now editable
Adjusted out.DefaultKeywords now equal to out.UserDefaultKeyword
Added function formatted_size (view size in Bytes / Kb / Mb / Gb) in inc.Utils and applied where necessary
Fixed a bug on documents cancellation (was not removed the corresponding list of notification)
The files in data folder can be removed without cause errors in the DMS.
When a file is not effectively present in out.ViewDocument displays a warning "file removed"
and, of course, is no longer given the option to download.
This feature can be used to free up space on the server, removing old files, while leaving available the corresponding
version information.
Fixed the view in out.AddSubFolder.php (default font size)
Added icons for openoffice.org mime-type
Added icons for some types of extensions (bz, dot, docx, etc.).
Added (in inc.settings) option to disable the user administrator as a reviewer / approver (not listed)
Remove the untranslated instructions "die" (replaced by UI:: exitError)
Proper control permissions for internal links (related document):
- The guest user can not add links
- Users without write permission can only add links private
- Add link publici the user must have write permission
- To cancel link should be the user that added or have permission to total
-------------------------------------------------------------------
Changes in version 1.8
-------------------------------------------------------------------
The reviewer/approver can edit his review/approval after having submitted it.
Only the user whom effectivly submitted the review/approval can edit it,
even if he was required as group member. The document status will be updated
autmatically according with the modified submission. The edit is possible only
on the last version of a document (there's no reason to edit a old version).
If expiration date is set the edit is possible (obviously) only within that date.
Account menu has been reviewed.
Two new pages containing general views of groups and users are integrated in
the account menu. The feature can be disabled in inc.Settings.php.
The email notification can be completely disabled in inc.Settings.php. Every
users can leave empty his e-mail field to not receive e-mail even if
strictFormCheck is on.
Fix of two redirection bugs after deleting documents or folders.
The notification list is now integrated in the myDocument page/menu.
The general tree view has been enhance.
Fix of some e-mail composition errors.
Fix of some italian translation errors.
The owner is no longer automatically added to the notification list of
a document. The notification lists should not be modified automatically
(if not required the notification are annoying)
-------------------------------------------------------------------
Changes in version 1.7.3
-------------------------------------------------------------------
- removed vulnerability lang/theme at login (TODO: referuri in op.Login.php)
- completed translation calls
- a print css added
- added "warning" and "error" styles
- new css clean e hc (high contrast for visually impaired folks)
- guest login must be default false
- reorderer the first level menu
- reordered personal document navigation
- reorderd personal account navigation
- out.info is now linked to administrator only and access protected
- added permission control on root folder (no inheritance)
- removed "remove" and "move" commands for root folder
- reorganized permission pages
- added disclaimer note (shown on every page) with setting flag and translation
- where possible ALL the operation feedback are removed (where no errors the page return immedatly to the contents)
- added and exitError function in ClassUI and review ALL pages to comply
- syled the out.KeywordChooser page
- deleted inc.OutUtils
- deleted op.NotifyMailer (not used)
- added a "legend" to out.Statistics
-------------------------------------------------------------------
Changes in version 1.7.2
-------------------------------------------------------------------
- Style Sheet modifications to improve IE6 compatibility, contributed by
Juan Lago (thanks Juan!). This fixes some placement issues with elements
that have the position attribute set to "absolute".
- The div elements that are used to clear floats have been fixed so that they
have zero height in IE6. It is not enough to specify "height: 0"; one must
also set "font-size:0" otherwise IE6 will set the height of the element to
match the standard font size.
- UI layout improvements. Various changes to the user interface to improve
the page flow and allow for further expansion in the future. The context
menu bar has been separated from the page heading into its own container
underneath the title. It's a more logical place to present the menu, and
will allow for the easy addition of further sub-headings in the future
without compromising the page flow.
- The last dependency on the original theme system has been eliminated with
the introduction of updated chooser dialogues for selecting files and
folders. These dialogues have the new themes and the code has been revamped,
replacing the old table structures with unordered lists.
- LDAP update. A minor change to the LDAP authentication code to allow for
the use of URIs to identify the server name (e.g. ldaps://host.com).
Also, the LDAP version is set to 3 in order to support secure connections.
- New language translations for Czech and Slovak. Contributed by SF user
helix84 (thanks!).
-------------------------------------------------------------------
Changes in version 1.7.1
-------------------------------------------------------------------
- Re-vamped Notification system allows users to receive an email when a
document or folder is changed. This is a new, event-based mechanism that
notifies the user as soon as the change has been made and replaces the
cron mechanism originally developed. Any user that has read access to a
document or folder can subscribe to be notified of changes. Users that
have been assigned as reviewers or approvers for a document are
automatically added to the notification system for that document.
A new page has been created for users to assist with the management of
their notification subscriptions. This can be found in the "My Account"
section under "Notification List".
- The test used to identify HTTPS connections has been improved so that it
correctly identifies IIS servers that have ISAPI enabled but are not
using HTTPS protocol.
-------------------------------------------------------------------
Changes in version 1.7.0
-------------------------------------------------------------------
- Fixes to CSS display bugs. Minor updates to the display.
- Improved handling of character escape sequences.
- Review / Approve dates added to folder views and search results.
- New file system directory management code to accommodate limitations in the
underlying filesystem which restrict the number of files that MyDMS can
store. MyDMS now uses a nested directory structure to store files, rather
than a flat one. However, note that individual files are still stored one
per directory in order to preserve compatibility with older versions of
MyDMS.
For details of the problem and the solution implemented, please refer to:
http://mydms.sf.net/2007/08/15/new-file-system-storage-structure/
- Hungarian translation.
- And as a bonus, there is a Drupal theme compatible with MyDMS.
-------------------------------------------------------------------
Changes in version 1.6.1
-------------------------------------------------------------------
- Theme and language choice are now saved as user attributes between
sessions. Read update-1.6.1.txt for changes to database schema.
- Link to document review / approval page from out.ViewDocument.php.
- French translation.
- Brazilian Portuguese translation.
- Traditional Chinese translation.
- Relaxation of criteria for selecting reviewers / approvers. Users now only
require read access to be eligible reviewers or approvers.
- Documents are now displayed in the correct sequence in the folder view.
- Documents can be downloaded directly from the folder view by clicking their
icon.
- Document icons in the folder view now reflect the document type.
- Empty passwords are not accepted, even when JS is disabled in the browser.
- New restricted access mode rejects login from users who are not entered
into the internal database, even if LDAP authentication was successful.
-------------------------------------------------------------------
Changes in version 1.6.0
-------------------------------------------------------------------
- Introduction of a document workflow system that manages the life-cycle of a
document, including review and approval stages.
Details:
Document Class:
Created new methods:
Document::addIndReviewer()
Document::addGrpReviewer()
Document::addIndApprover()
Document::addGrpApprover()
Changes to:
Document::addContent()
New Class: Email.
out.AddDocument.php
op.AddDocument.php
Changes to allow selection of reviewers and approvers.
Group Class:
Changes to:
Group::getUsers() -- query optimised
New Methods:
Group::getReviewStatus()
Group::getApprovalStatus()
User Class:
New Methods:
User::getReviewStatus()
User::getApprovalStatus()
Class Folder:
Changes to:
Folder::addDocument() -- accept reviewers, approvers as parameters.
New Class: AddContentResultSet.
Database:
Document version field changed from TINYINT to unsigned SMALLINT throughout
database.
`tblGroupMembers`:
`id` field removed as it is unnecessary.
Created a primary of `groupID`, `userID`.
DocumentContent Class:
Created new methods:
DocumentContent::getStatus()
DocumentContent::getReviewStatus()
DocumentContent::getApprovalStatus()
DocumentContent::delIndReviewer()
DocumentContent::delGrpReviewer()
DocumentContent::delIndApprover()
DocumentContent::delGrpApprover()
out.ViewDocument.php
op.ViewDocument.php
Changes to incorporate display of workflow status.
Links to allow user to change status of a document revision.
out.UpdateDocument.php
op.UpdateDocument.php
Changes to allow selection of reviewers and approvers.
out.Login.php
op.Login.php
redirect user to originally requested URL upon successful login.
out.ReviewDocument.php
op.ReviewDocument.php
out.ApproveDocument.php
op.ApproveDocument.php
Created to enable users to review and approve documents.
out.OverrideContentStatus.php
op.OverrideContentStatus.php
Allows document owner or site administrator to override the status of a
document.
out.SetReviewersApprovers.php
op.SetReviewersApprovers.php
Allows document owner or site administrator to re-assign reviewers and
approvers to a document revision that is pending review or approval.
out.ActionSummary.php
Lists all the documents owned by current user that are pending review or
approval. Lists all documents that are awaiting review or approval by the
user.
Search page now allows user to search for documents pending review or
approval. Search results display overall document status.
- Admin user cannot be deleted, and admin privilege cannot be removed from
the admin user. Previously, both actions were possible.
- Users can be assigned administrative privileges in the User Manager.
- Deleting document revisions or the document itself notifies all affected
users by email, deletes entries from all status logs.
-------------------------------------------------------------------
Changes in version 1.5.1
-------------------------------------------------------------------
- Fixed a bug in the keyword editing code which was preventing users from
adding default keywords into global keyword categories.
-------------------------------------------------------------------
Changes in version 1.5.0
-------------------------------------------------------------------
- Optimised search. Improved the performance of the search function by
placing more of the work on the database and by applying indexes to some of
the tables. Sub-folder searches are also dramatically improved due to the
incorporation of a folderList field in the tblDocuments table.
- Optimised display. New compact theme significantly reduces the page load
times. This is the default theme. The original is still available as a
selection.
- Changed file download headers such that downloading works with IE over SSL.
- Changed all instances of $HTTP_COOKIES_VARS, which has been deprecated, to
$_COOKIE.
- Replaced all short open tags (<?) with <?php tags, including <?= tags.
- Removed the dependency upon register_globals.
- Database: removed the id column from tblDocumentContent. Changed the
primary key to be (document, version) with the auto_increment on the
version field. This enables the database to automatically assign the next
appropriate version number to any new row inserted into the table without
having to explicitly look up the existing version value, increment the
result and store that as part of the insert statement. It guarantees that
there will be no conflicts or duplication of version numbers by
simultaneous inserts. The id field was not required as it was not used
anywhere except as a convenient identifier. It was easily replaced by
(document id, version).
- Database: Moved the lock field into a separate table for managing locks.
Fixes a problem where it was possible, although unlikely, for two people to
simultaneously request a lock on a document.
- The settings file, inc/inc.Settings.php, is renamed in the distribution to
inc/inc.Settings-sample.php. This is to avoid any existing settings being
deleted during an upgrade. To use MyDMS for the first time, users must now
copy (or move) this file to inc/inc.Settings.php and edit before
using MyDMS.
-------------------------------------------------------------------
Changes in version 1.4.4
-------------------------------------------------------------------
- All files released as GPL as license recommends.
-------------------------------------------------------------------
Changes in Version 1.4.3
-------------------------------------------------------------------
- Downloading document: fixed security bug
-------------------------------------------------------------------
Changes in Version 1.4.2
-------------------------------------------------------------------
- SQL injection bug fixed
-------------------------------------------------------------------
Changes in Version 1.4.1
-------------------------------------------------------------------
- Security Bug fixed that allowed unauthorized users to view
documents
-------------------------------------------------------------------
Changes in Version 1.4
-------------------------------------------------------------------
- New interface for user- and group-administration
- Delete old revisions
- Folder- and document-chooser now show a collapsed tree by default
- You can now prepare both personal and global lists of keywords and
insert them easily for your documents
-------------------------------------------------------------------
Changes in Version 1.3.1
-------------------------------------------------------------------
- Choose language and theme
Users can now choose their preferred language and theme on the
login-screen.
- Split of language file
inc.Language.php has been splitted so that every language is
provided in its own file.
- Added ADOdb
Due to ADOdb MyDMS is no longer limited to MySQL. Every database
that is supported by ADOdb can be used together with MyDMS
- Admin-Tool: Overview of folders and documents
A tool that shows a list of all folders and documents together
with the ACLs has been added. The section "admin-tools" will
become bigger in the next versions (import files etc).
-------------------------------------------------------------------
Changes in Version 1.3.0
-------------------------------------------------------------------
- New feature: Auto-Conversion to HTML
When uploading files they are now converted to HTML automatically.
So you can now even view Winword-files online with your favourite
browser.
- Integrated themes
Themes (again: thanks to Marcel van Groenigen), which were only
available by a seperate download so far, are now fully integrated
into MyDMS.
I'm looking forward to MacOS X Themes :-)
- Fixed bug: Search function
An error occured if no folder had been chosen. This has been fixed.
-------------------------------------------------------------------
Changes in Version 1.2.1
-------------------------------------------------------------------
- Improved searching functionality
MyDMS now offers you a lot more options to help you find exactly
what you were looking for.
This is only the first stop of improvement: Look forward to an
even more powerful search engine in the next versions :-)
- Security-Bug: Session-ID
One could guess the session-id very easily, since it was only a
two digit number. This has been corrected so that it should now
be impossible to get illegal access this way.
Tip: Empty tblSessions once a day (by a cron-job for example).
-------------------------------------------------------------------
Changes in Version 1.2.0
-------------------------------------------------------------------
- Move documents and folders
If you have put folders or documents to the wrong place or just
want to re-organize the structure you can now easily move
documents and folders.
- New languages
A Russian (thanks to Dmitri) and a Durch version (thanks to André
Koot) are now available, too.
- Upload-Bug
With certain configurations moving the temporary file of on upload
caused problems. MyDMS now uses the built-in move_uploaded_file()
function to prevent this error.
-------------------------------------------------------------------
Changes in Version 1.1.2
-------------------------------------------------------------------
- Sequence of Documents and Folders
One of the most wanted features has been realized: The user has
now full control of the sequence in which documents and folders
appear in the system.
- Related Documents
Every documents now has a list of link to related documents.
There are two kinds of links: public and private ones; public
links can be seen by anyone, while private ones are only visible
to the user that created them.
Users with read-only access can only add private links, while
users with at least read-write access can decide which type of
link they want to add.
Private links can only be deleted by the user that has created
them while public links - no matter who created them - can be
deleted by all users with read-write access.
- Fixed Bug: Delete documents
When deleting documents they were removed only from the database.
The files in the content-directory were kept.
- Fixed Bug: View and download documents.
Very ling filenames (more than 70 characters) caused problems
with viewing and downloading of documents. By runnning the
db-update filenames with up to 150 characters are now possible.
-------------------------------------------------------------------
Changes in Version 1.1.1
-------------------------------------------------------------------
- Spanish translation
Eugenio Ramajo has completely translated MyDMS to Spanish
- Disable guest-login
You can now disable the guest-login introduced in Version 1.1.0
by setting $_enableGuestLogin to false.
- Confirmation for deletion
When deleting documents or folders you now have to confirm this
action to prevent you from accidentaly deleting important data.
- Security improved
By manually changing the folder-ID in the URL it was possible to
"illegaly" show folders or documents (but downloading or viewing
the actual content was not possible).
-------------------------------------------------------------------
Changes in Version 1.1.0
-------------------------------------------------------------------
- Guest-Login
You can now choose to log-in as guest so that you can access your
documents more quickly. The guest user cannot be added to the ACLs.
So take care that the default access is at least "read" if you wish
to have access with the guest-user.
You cannot edit the guest-users's account.
- Download documents more quickly
If you want to download the current version (or view it online) there
is no more need to scroll to the end of the document's page: Now there
is a button just on top of the site for downloading the current version.
- Icons for Mime-Types
According to the document's MIME-type an additional icon is show.
(Icons from KDE3).
- Correct filename when downloading
When downloading a file it was named data.[extension] up to know. This has
been replaced by the original filename.
-------------------------------------------------------------------
Changes in Version 1.0.1
-------------------------------------------------------------------
- if you had the GNU test-package installed on your machine, the function
getText() caused a fatal error. The problem was solved by renaming the
function.
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